ArchiveOne Enterprise gives Exchange administrators the control they need to improve the health of the email system, greater efficiency of storage and unrivalled power to sort and manipulate both live and archived data.
Given that approximately 80% of business communication is electronic, organizations are quick to feel the benefits of ArchiveOne Enterprise. For example, ordinary users will no longer be frustrated by mailbox quotas and email storage requirements are reduced drastically.
ArchiveOne Enterprise removes all unwanted email and other data items from live Exchange Servers and also enforces corporate e-policies. It will search for vital email with unlimited scope, reduce your Exchange store size, and improve backup/restore times.
ArchiveOne Enterprise can also help reduce the legal risk associated with email and comply with various regulatory requirements regarding the use and retention of email, such as Sarbanes-Oxley.
Improve end user & Microsoft Exchange server performance
Using your own email policy criteria, ArchiveOne Enterprise selects and archives email from mailboxes, PST files or public folders automatically and invisibly. The locations and retention periods of the archives are flexible and controlled by the system administrators. ArchiveOne Enterprise maintains the integrity of archived messages and provides users with seamless and direct access to their own archived information via a simple click on the item in their existing email client
Fully Automated Mailbox Quota Management
Email users gain the impression of an unlimited mailbox. They can just keep on saving their messages while, in the background, ArchiveOne Enterprise does its job of moving older or larger items onto lower cost storage, removing the inconvenience of choosing email for deletion.
Advanced PST Discovery & Management
Often created to dodge mailbox quotas and then scattered around networks, PST files not only have practical limitations but can also contain messages and attachments which should really be part of the central information store.
ArchiveOne Enterprise makes it easy to understand the scope of your PST exposure by discovering all PSTs and associated information – size, owner, location and more, and allows you to manage them the way you want.
You can archive data directly from PSTs by-passing Exchange and user mailboxes. From just simple discovery to discovery with intelligent actions and through to full migration, you are in total control. Even though PST processing may involve archiving all data, ArchiveOne Enterprise fully supports the ability to 'live' with existing PSTs. You can just search email content, report on size statistics, or even transfer email back to the server without archiving.
Reduced Downtime
Backup and restore times for the live data stores are improved immediately by reducing the amount of data held on the email server. Service Level Agreements on critical email system restoration times are improved since the total size of the live email database is reduced and under control.
Manage Legal Risks & Compliance Demands
To help you meet regulatory requirements such as Sarbanes-Oxley, ISO, HIPAA, Basel II and others, ArchiveOne Enterprise can extract and store a copy of every email sent or received. By archiving internal and external email to secure, indexed repositories, you can ensure you will be able to find critical message content rapidly and with full, demonstrable records of every email transaction suitable for audit requirements. In order to ensure the integrity of the archive all activity both into and out off the archive repositories is monitored continuously. ArchiveOne Enterprise automatically maintains audit trails of all critical activities.
Maintaining the Integrity of Archived Messages
On restoration it automatically decompresses, rebinds attachments and restores archived messages to their original format. Restored messages are presented to the administrator in their original form and also exported for further processing or analysis by auditors or legal departments.
Legal Hold, Tagging and Sampling
Advanced multi-dimensional Legal Hold and Tagging capability and built in Bates Stamping help administrators prepare for legal handover and trial readiness.
Random Samples enable administrators to set up a random ‘1 in X’ sample of data for search and retrieval - this is valuable for any email system auditor who needs to be sure that users conform to internal policies and external regulations.
Scheduling retrievals or Managed Samples enable regular, unsupervised samples to be taken. This is done by searching the archive and retrieving items to a mailbox, public folder or a portable PST. The handover of these items to subject experts is controlled and their feedback can be logged. Using the Managed Sampling feature helps organizations to ensure that email system audit processes are in place and helps to check that they are being followed.
Extensive Retention period controls
ArchiveOne Enterprise supports multiple retention periods to allow the organization to meet differing compliance regulations for different groups or job functions. Messages are removed automatically once the retention period is passed. Retention periods can be extended or reduced in line with changes in regulations.
Enhanced compliance security
Senior administrators are able to implement tiered, roll-based administration, allowing lower level operators to perform their duties without jeopardizing the security of the whole archive and the compliance information therein.
eDiscovery: Perform Forensic Searches
ArchiveOne Enterprise provides an unmatched ability to discover archived email and live Exchange data at a forensic level. Taking searching beyond simple date range, subject and recipient criteria, ArchiveOne Enterprise 's forensic search functions allows you to define and match against over 70 criteria in any combination.
Pre-indexing technology enables rapid search of the archive stores. Searching and retrieving messages is easy through the administrator driven interface. Additional features such as proximity searching make it even easier for the administrators to retrieve the information they require.
Simple and advanced search options, including Boolean and proximity, keep all archived data fully searchable and instantly accessible to the end user. End users can also browse their archived data in an Outlook folder called ‘Browse Archive’. By presenting archived data in folder hierarchy, end user content remains completely transparent.
Single search for archived data, the web and corporate data stores
ArchiveOne Enterprise provides a Federated Search interface that allows extensive web based integration with external or internal search tools. One search term will return results from multiple locations such as the archived data store, the internet, file shares, Microsoft SharePoint sites and other corporate data stores.
Control Email through Intelligent Actions
Through ArchiveOne Enterprise you can do more than just archive email, you can perform any number of intelligent actions to best suit your business needs. To ensure you have full control over all your email, intelligent actions can be performed on both live and archived Exchange data, as well as discovered PSTs:
- List: Results are simply listed for further analysis
- Move: Email can be moved to Public Folders, PSTs or a new mailbox
- Copy: A copy of email can be placed in Public Folders, PSTs or a new mailbox
- Delete: Whole email, message links or just attachments can be deleted
- Mail: Results of a Forensic Search can be sent to the mail owners or a defined administrator
- Archive: Email can be archived to storage devices with a cost profile that is in line with its corporate value
- Un-archive: Email can be removed from the Archive and returned to its original location with full fidelity
Without any archiving or indexing, all key email properties can be analyzed to ensure the search only returns relevant content. ArchiveOne Enterprise gives unequalled power to carry out the pre-sanitation or analysis of data without the requirement to commit content to an archive.
Intelligent actions allow unbounded flexibility in the management of the email data, making it easy for example to remove all email with MP3 files attached or a particular profile (such as a subject line, or attachment). This provides the ability to rationalize storage (before or after archiving) and reduce Total Cost of Ownership.
Archiving repositories
ArchiveOne Enterprise repositories are individual logical storage databases, specified by the administrator. The repository architecture provides a highly flexible and portable set of storage containers, easily configured to meet dynamic organizational archiving needs.
Flexible Storage Solutions
ArchiveOne Enterprise's pluggable Storage Managers store archived records into multiple repositories that can reside on any type of media and most vendors’ storage devices. Archived email is compressed to save on storage space.
Optimized storage with SIS PLUS
ArchiveOne Enterprise offers advanced Single Instance Storage (SIS) technology applied to attachments, saving the same attachment used in multiple emails with different content once, bringing additional storage savings over first-generation SIS.
Zero-user training required design
ArchiveOne Enterprise has been designed to offer end-users a transparent yet enhanced experience of their existing tools without additional training. End users do not need to change their behavior, require no training and their data remains fully searchable and instantly accessible at any time, even for remote users on mobile devices.
No Database Dependency
ArchiveOne Enterprise has embedded data management technology and does not require the use of an external database (such as SQL Server) therefore reducing costs and complexity. This allows incredible simplicity in terms of administration, implementation and ongoing management. It also reduces the administration, operation and maintenance costs while removing a potential point of failure.
Access Archive Email from Anywhere including iPhone or Blackberry
In a world where users are constantly on the move, the ability to be able to access and search all email including those that have been archived is essential. Whether on the corporate network, gaining access via internet cafes or mobile devices, users can have email anytime, anywhere.
ArchiveOne Enterprise provides laptop users with access to archived email even when no access to the corporate network or internet is available. ArchiveOne Enterprise provides the same full access to the archived messages and search tools to users of Outlook Web Access (OWA) as it does to Outlook mail client users without any additional software. Full support is provided for Windows Mobile 5 and 6 devices, iPhone and Blackberry and all major browsers including Internet Explorer, Firefox, and Safari.
Cloud-based disaster recovery
The ArchiveOne CloudDR option offers a remote automated disaster recovery service that connects users to offsite storage over a regular Internet connection to help defend against a local outage or due to natural disasters, data corruption, or sabotage. ArchiveOne CloudDR transmits data easily and securely, without expensive software, hardware or high-end connectivity, and is more reliable and affordable than regularly shipping tapes offsite.
For more information about ArchiveOne for Enterprise, email us at info@c2c.com, request a demo, or call us at the numbers listed below.