While every kind of data object is covered by the new eDiscovery rules, email is significant. Emails are now business records within the meaning of the statutes, and their preservation and retirement are important considerations in considering a data management strategy. It will come as no surprise to those who read the New York Times or the Wall Street Journal on a regular basis that email often forms the basis for civil and criminal investigations of the country’s largest corporations.
Astute attorneys and their investigators will infallibly request the laptops and email servers hosting information relating to a particular individual or project, understanding that email prove or disprove the elements of the matter or investigation. Dealing with server data, such as Microsoft Exchange or Lotus Notes email, or some other type of data, requires specialized software and handling. Some large corporations have legacy, proprietary email systems that may need data conversion to a more common format in the interests of ease of restoration.
Without a reliable and tested program in place, a business could spend so much time locating emails, text files, graphic elements, and spreadsheet data that time to analyze what is essential and what is not is severely limited. Without reliable data security, a business will have problems with establishing that the information is reliable and that evidentiary data is genuine. Massive disruption to productive work could result without a program in place. The program’s solutions should be formed to fit the needs rather than imposing solutions that are cumbersome or impose unwanted overhead/costs.
ArchiveOne for Enterprise takes search and discovery beyond simple date range, subject and size criteria. By searching across email and calendar items, unified messaging voicemails or faxes, contact details and more, ArchiveOne provides an unsurpassed ability to conduct forensic level discovery of data in Microsoft Exchange mailboxes, PST files, and archived email repositories.
Any piece of email data can be found, regardless of its location or how deeply embedded, and then processed before or after archiving.
How it works:
The data forensics engine in ArchiveOne provides an elegant and intuitive user interface to define policies. With over 70 criteria to match against, including all possible metadata as well as custom user defined properties, these policies are unsurpassed in their accuracy at identifying the matching data items.
The user interface is intuitive, using a familiar ‘Outlook Rules Wizard’ feel, so that defining even the most exacting of searches is a simple matter. It does not require any programming skills, knowledge of XML or other complex systems; all the required intelligence is built into the product.
Example policies are included with ArchiveOne to make the first steps of policy creation especially simple and allow speedy roll out of the archiving solution. These templates can be modified and extended quickly to meet particular organizational or departmental needs.