While every kind of data object is covered by the new e-discovery rules, email is significant.  Emails are now business records within the meaning of the statutes, and their preservation and retirement are important considerations in considering a data management strategy.

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ESG Research suggests that companies will archive over 80,000 petabytes of file data in the next three years, and customers will need sophisticated tools to manage this along with all of the incremental email data being retained for compliance, legal and business reference purposes.

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Scattered around organizations, on users’ local machines or on network files shares, PST files are a real problem for administrators. These PST files are seldom backed up, there is no control over the content and, in the event of a legal action, there is little or no chance of effective discovery of the data they contain.

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The need for compliance is driven by various governmental and regulatory demands.  High profile acts such as SEC, Sarbanes-Oxley and Basel II were primarily driven by experiences of email mismanagement. Freedom of Information Act laws have also increased the visibility of email retention and accessibility.

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Email Archiving

Emails are unstructured and largely uncontrolled information, so whether you need to reduce the inherent risks, optimize performance or minimize compliance issues, email archiving should be top of your IT priority list. 

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You don’t need us to tell you that users’ mailboxes are growing at a phenomenal rate. With information-rich applications it’s now the norm to send spreadsheets, graphics or other large files without thinking about the effects on the system.

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Archive One for SharePoint offers the benefits of removing and archiving SharePoint data to reduce cost, improve performance, optimize capacity usage, and improve backup windows on primary storage devices.

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